If you use GoToMeeting, GoToWebinar or GoToTraining and like to record your sessions, this article is for you. I’m going to take you from start to finish covering all the tricks you need to get the most out of your recording. Now currently the recording feature is only available in Windows users but a total revamp is planned which will not only render this article pointless, it will also add support for Mac users.
- Make sure you have enough space on your hard drive, the more space the better (1GB is the minimum allowed). I also recommend defragmenting your hard drive if you have not done so recently at it will improve performance.
- Test your audio equipment. If you plan to use a headset with the built in VoIP feature or stream audio from your PC (as explained here), make sure you test everything is working correctly first by holding a Meet now or Webinar Now with a colleague.
- Consider adjusting the resolution of your screen and enjoy multiple benefits. By setting you screen resolution to something around 1024 x 768 not only will the quality of your recording improve but it will look better on more screens. Also if you are planning to have additional Presenters share their screens it’s a good idea to match your resolutions as closely as possible so that transitioning from one to the other is not a distraction.
- Check the Recording Preferences for GoToMeeting and decide when you want to remove the GoToMeeting codec. Recordings are currently made as WMV files and the GoToMeeting codec is used to compress the file. As the codec is only available on Windows it must be removed before the recording can be played on a Mac or edited in a Video Editor like Camtasia. In the Recording Preferences you can tell GoToMeeting to automatically convert your recording to a plain WMV file by removing the codec. It will start this process as soon as the Meeting/Webinar ends.
If you plan to use your PC after the Meeting/Webinar and don’t want it tied up converting your recording don’t worry, you can always remove the codec using the free Expression Encoder. And finally I cannot stress enough how important it is to hold a practice session, especially if you are involving other Presenters and any multimedia.
Related Post: 3 Ways to remove the GoToMeeting Codec
Editing, Converting and Publishing your Recording
Now that you have your recording you are most likely going to want to make some edits and tidy it up. The free Expression Encoder not only lets you remove the GoToMeeting codec it also functions as a basic video editor, this means you can make your changes and then save the edited recording without the codec all in one go! Of course you may want to do more than make simple edits, maybe add some music or splice in some additional video at which point you are going to want an application like Camtasia. I’ll let you in on a little secret, if you put your Googling skills to use might just be able to find an older version of Camtasia that was given away with free activation (no I don’t mean cracked or pirated).
*Special note* If you find that Expression Encoder (or any other application), has issues playing back your WMV file it maybe because the index of that file is broken. Luckily there is another free tool that you can use to repair the index, it is called AsfTools.
To fix a WMV with AsfTools:
1. Open AsfTools
2. Locate the wmv file and drag it into the project window
3. Under Repair, try the “Lost Chunks” option. Then click “Process” in the next window.
If all goes well it will give you a new WMV file that’s been repaired. If the wmv file was named webinar.wmv, the fixed file will be webinar.lch.wmv. Now that the WMV file has been fixed you can re-encode it using Expression Encoder. As a precaution I would recommend you play through the recording as corrupted chunks may have been removed during the repair process.
You are almost ready to publish your recording, you just need to convert your WMV file into another format so that it is easier to share, view and upload to a website. In my original guide I talk about using the free AnyVideoConverter to convert your recording, it’s pretty straight forward to use but I decided to see what else is out there. After some testing I would like to recommend Freemake
Not only does Freemake have a large selection of presets (that needed no adjusting in my tests), it was also pretty quick and has support for YouTube and Facebook is built in. Just add your file, choose the desired format and click the appropriate icon.
You can share your finished recording in a number of ways, but if you are expecting a lot of people to view it you will most likely want it hosted for you. As I’ve already mentioned Freemake uploads to both Facebook and Youtube but there are also other sites out there like Vimeo.com, be sure to check if they have any recommendations about file size and video compression (as viemo does), as you may need to reprocess your recording to suit.
I hope you have found this guide helpful, please let me know if there is anything you would like more detail about.